Grimshaw has cultivated a work environment that attracts and retains the best talent in the industry. Our employee make-up is diverse, with over 50 nationalities represented across the global practice.

 

Grimshaw has cultivated a work environment that attracts and retains the best talent in the industry. Our employee make-up is diverse, with over 50 nationalities represented across the global practice.

People choose to work at Grimshaw because they are given the freedom to be creative and everyone's contribution is valued. Staff are encouraged to see beyond their projects and to participate in a range of opportunities, including cross-office design charrettes and R&D groups.

We focus on providing a range of technical and practical support to all employees, with an established global mentoring scheme, a rolling CPD programme, and student support including partial funding, study leave, loans, lectures and site visits.

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With over 80% of the office paired with either a mentor or mentee the programme offers our staff the opportunity to share and gain knowledge, expertise and skills.

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The Women in Architecture group organises panel events, workshops and guest speakers as part of a range of initiatives which look at issues affecting women in the built environment industry.

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To help Grimshaw identify the skills and experience in our office we ask all staff to complete a skills profile.

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We encourage our people to find a healthy balance in their day-to-day lives with diet, stress relief, and fitness activities.

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Development reviews and appraisals ensure each individual is on track to achieve their goals.

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International assignments present employees with the opportunity to take their skills around the world and build their breadth of experience.

Recognising the need to encourage a culture of creativity and skills development, Grimshaw offers in-house life drawing and sketching courses. We gain inspiration from others both within and outside the industry with regular presentations by external guests at the practice's Tea Time Talks.

Social events celebrate the company’s inclusive culture, and there are a range of services to support a healthy work-life balance including yoga, meditation, a book club, weekly fruit delivery, and inter-practice softball and football games.

85%

of employees took part in 2018's mentoring programme

350

architectural staff globally

40%

of staff are female

8

global offices

We invite all candidates to apply to Grimshaw via the form below. Please complete all fields and attach a CV and portfolio of your work where applicable. During times when there are no vacancies we welcome speculative CVs, however as it stands for all applications, only successful candidates will be contacted.

Grimshaw recognises that our people are our greatest asset, and that a diverse workforce produces the best ideas. To deliver even better work for our clients we are taking active steps to increase the repertoire of experience, cultural background and global insight of our staff. Through fostering an open and inclusive environment we are improving the balance of under-represented groups, making sure that everyone feels welcome and inspired to progress their career with us.

Current Vacancies

Project Administrator/ Document Controller, Sydney

Grimshaw is an internationally recognised architectural practice with over 600 employees throughout our offices in London, New York, Melbourne, Sydney, LA, Dubai and Kuala Lumpur. Grimshaw is dedicated to working closely with our clients in the design of its buildings and environments to deliver projects which meet the highest possible standards of excellence and that inspire and transform our communities.

To be successful, you will be excited by the fact that you are helping to enable and support innovative design and understand you have a key role to play not only in the internal operations of the studio but also in the projects.

This is a unique opportunity to get real business experience and truly see the impact you make on a daily basis!

Key responsibilities include:

  • Maintaining project related document control register
  • Planning, supervising and recording document flow to and from all necessary parties, including clients, subcontractors and project offices.
  • Checking quality of documents and monitoring processes and compliance to company verification systems
  • Managing project filing systems
  • Maintaining updates records of all approved documents and drawings and their distribution
  • Communicate changes of documents and/or accessibility of records to relevant personnel
  • Manage monthly reports and presentations in a timely manner
  • Management of project QMS and HSE System
  • Manage AEO Procedures and Protocol in the project
  • Create and monitor cash flow, forecasting resourcing costs and developing fee proposals. working closely with the finance department
  • Manage fee forecast process and Resources in internal system CMAP
  • Manage invoices and ensure invoices are issued correctly at the relevant time
  • Assist with communication and document flow protocols between project participants;
  • Assist with Contract Management, ensuring the appointment is closed out and executed
  • Understand the contract and provide necessary contractual documents as required
  • Be familiar with the project appointment and deliverables. Providing support and advice to the team to ensure they meet deliverables and work within their scope.
  • Be the point of contact. Promoting effective communication amongst the team, with the client and sub consultants.
  • Attendance of regular project meetings.

To be successful you will have:

  • Sound understanding of records management systems
  • Previous experience with Newforma and Aconex preferred
  • Ability to check all documents prior to issue
  • Experience archiving project record and documentation
  • Strong interpersonal and communication skills
  • Excellent Microsoft Excel and Word Skill
  • Excellent InDesign Skills
  • Strong attention to detail and highly resourceful
  • Ability to multi-task and work independently as well as in a team

In our workplace, we encourage creativity and innovation and employees are offered opportunities for continuous development in an environment that is both challenging and rewarding.

To apply send your application to: hrjobsaus@grimshaw.global. Please include a cover letter and resume clearly outlining your suitability for the role, as well as your portfolio as part of your application.

Grimshaw is an equal opportunities employer. We welcome people from all backgrounds and recognise that to be successful, we need to create an inclusive environment where everyone can realise their potential and succeed

Please note that due to a large volume of applications we receive, only shortlisted candidates will be contacted.

WWW.GRIMSHAW.GLOBAL →

Click here to apply.

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